The 16 th Ide Hill Scout Group respects the privacy of your personal data. By personal data, we mean information about you which might allow you to be identified, such as your name and address.
Our use of your personal data is subject to your instructions, the EU General Data Protection Regulation (GDPR) (the Regulation), other relevant UK and EU legislation and our professional duty of confidentiality.
Ide Hill Scout Group may collect Personal Data:
Cookies are small amounts of information which we store on your computer. Unless you have indicated your objection when disclosing your details to us, our system will issue cookies to your computer when you log on to the site. Cookies make it easier for you to log on to and use the site during future visits.
They also allow us to monitor website traffic and to personalise the content of the site for you. You may set up your computer to reject cookies although, in that case, you may not be able to use certain features on our site. If you do not wish to receive cookies in the future, please let us know.
To find out how to delete cookies, please refer to your web browser’s help section. More information is also available on the Interactive Advertising Bureau’s site, All about Cookies.
Ide Hill Scout Group has procedures in place to protect your personal data from loss, misuse, alteration or destruction. Where personal data that you provide to us is stored electronically, it will be held on devices, including laptops, PCs, mobile phones and tablets that are protected by a series of security measures.
Where personal data is held manually, for example in a spreadsheet or word document, all of our leaders, volunteers and Executive Committee members are subject to strict obligations to maintain the security of that personal data.
A yearly census of members is also taken and sent to regional Scout HQ at Gilwell in a secure file and stored in a secure location. It remains as part of the Scouting Organisation and does not get shared externally.
Ide Hill Scout Group will only keep your personal data from the moment you first enquire about the group, whether for a place for your child, or to offer as a volunteer helper or leader, until you or your child leave the Scout Group. All data held by us will be destroyed securely as soon as possible after this date.
Ide Hill Scout Group use information held about you in the following ways:
Ide Hill Scout Group do not sell or share your personal data with any third party, except as necessary to carry out the activities and programmes managed by the pack and shared within the Scout Group District organisation for wider events.
You have the right at any time to ask us not to process your personal data for marketing purposes. You can do so by contacting the Ide Hill Scout Group Secretary, Helen De May at email@example.com
You have the right to require us to correct any mistakes in your personal data.
You have the right to require us to delete your personal data in certain situations.
Under the Regulation you have the right to receive details of the personal data we maintain on you. If you would like to see the information we hold about you or would like to be removed from our database, you should contact the Ide Hill Scout Group Secretary, Helen De May, at firstname.lastname@example.org
Please contact us at the same email address if you have any reason to believe the details we hold about you are incorrect.
For further information on each of those rights, including the circumstances in which they apply, please contact us or see the guidance from the UK Information Commissioner’s Office on individuals’ rights under the General Data Protection Regulation:
Ide Hill Scout Group employs security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. We will retain your information for a reasonable period or as long as the law requires.
All comments, queries and requests relating to our use of your information are welcomed and should be addressed to the Ide Hill Scout Group Secretary, Helen De May, at email@example.com
Ide Hill Scout Group has tried to make this web site as accessible as possible. If you have any comments or suggestions which could make the site more accessible please contact the Ide Hill Scout Group Secretary, Helen De May, at firstname.lastname@example.org